Distinguish hosting from model processing
Ask what EU-hosted covers. Does it mean the website, documents, backups or also the models reading your information? A document may be stored in the EU while an external model processes an extract elsewhere. Include logs and support access in the assessment if they contain information from the task. Storage and processing need separate answers.
Map input, processing and output in a simple overview. Mark providers, regions and retention at each step. Request current product terms and a subprocessor list where relevant. Selecting a model name is not itself evidence of data location or permission to process personal information. Check the actual deployment and agreement rather than a marketing description.
Assess each product, not the whole portfolio
Our products have different purposes and terms. Meetnotes reports EU storage and certain processing outside the EU by subprocessors. QWorker requires assessment of models and integrations for its particular use. MemoryRaven collects work context and should be used only where collection is appropriate and approved. One product description cannot establish another product’s processing arrangements.
We do not promise that every product or all information stays in Denmark or the EU. If all processing must occur in the EU, make that an explicit selection and contractual requirement. Also assess access, training terms, deletion and supplier-chain changes. Hosting does not replace a legal assessment of the intended use and information involved.
Start with a requirement you can verify
Describe what information the service may use, accepted regions and who may access it. Begin a trial with approved examples and check whether the requirements can be met in the intended workflow. Do not treat a technical demonstration as approval of processing that has not yet been assessed by the people responsible.
We can help review the task and questions that should be answered before operation. Follow product terms and pricing links for current information. Send a short description without personal data or confidential material. Contact us for a quote for advice, integration or a limited AI implementation suited to your organisation’s requirements.
